Tuesday, June 23, 2009

Purging Files


Office files need to be purged periodically. Here are a couple of routines for keeping your files updated.

Set aside time once a year to go through every file. Discard any documents that are no longer needed. Shred those that have identifying information on them. When papers are filed, the most current typically are placed in the front of the file. If you’ve followed this method, finding and discarding the older documents is just a matter of flipping to the back of each file and removing those that are obsolete.

Another option is to purge documents when adding to a file. For example: I keep a “Schedules & Invitations” file. This contains information about activities my family is involved in. I put invitations here after the date has been written on the family calendar. When we are going to an event, I pull out the invitation so I have any pertinent information and remove any outdated schedules and invitations at that time. That file is purged!


Hint: On each of file folder, label how long the records within should be kept. Consult with your accountant regarding records retention guidelines or see IRS Publication 552, Recordkeeping for Individuals
http://www.irs.gov/publications/p552/ .

Tuesday, June 9, 2009

Supply Kit for Traveling

If you’ve got an “on-the-go summer” planned, you may want to create a supply kit to keep in the car.

Include typical first aid supplies, such as:

  • bandages in a variety of sizes
  • gauze pads
  • tape
  • scissors
  • antibiotic ointment
  • antiseptic wipes
  • tweezers
  • instant cold compress

    If you already have a first aid kit, check supplies. See what needs to be added and replace any item that has past its expiration date.

You may also want to include:

  • hand sanitizer
  • baby wipes
  • sunscreen
  • bug spray
  • after-bite gel
  • blanket
  • snacks
Preparing the supply kit means you’ll be ready for the unexpected, leaving more time for summer fun!

Monday, June 1, 2009

Organizing for Summer Convenience

Here are some simple changes to make in your home for the summer:

1. Place a large lidded bin on the patio to hold outdoor toys. A container close to where the toys are used makes pickup easier.

2. Put sunscreen in a basket by the back door to catch the kids before they get out the door.

3. Store towels near the back door for easy access for kids planning to play in the water. (I use my dining room hutch.)

4. Put a clothes-drying rack on the patio for hanging wet towels & swimsuits to dry.

Small changes in the organization of the home put these summer supplies at your fingertips. What simple adjustments do you make in your home for the summer?